Job Summary
The Administrative Assistant provides essential support to ensure smooth daily operations of the office and various departments within Fasta Delivery Services. This role involves managing schedules, handling communications, maintaining records, and assisting with general administrative tasks to enhance organizational efficiency and effectiveness.
The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities
Office Management & Support
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Manage incoming calls, emails, and correspondence, ensuring timely and professional responses or appropriate routing.
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Maintain and organize office files, records, and documentation both physically and electronically.
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Schedule and coordinate meetings, appointments, and travel arrangements for management and team members.
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Prepare, proofread, and distribute memos, reports, presentations, and other documents as needed.
Administrative Assistance
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Support various departments by assisting with data entry, invoice processing, and inventory tracking.
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Assist in preparing reports, presentations, and project documentation.
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Maintain office supplies and equipment, placing orders and ensuring adequate stock levels.
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Handle confidential information with discretion and professionalism.
Coordination & Communication
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Facilitate communication between departments, team members, and external partners.
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Assist in onboarding new employees by preparing necessary documentation and coordinating orientation schedules.
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Support event planning and coordination for company meetings, training sessions, or team-building activities.
Compliance & Record Keeping
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Ensure adherence to company policies and procedures in administrative processes.
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Assist in maintaining compliance-related documentation and records.
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Support audit preparations by organizing required documents and information.
Required Qualifications & Skills
Educational Qualifications
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Minimum of OND/HND or Bachelor’s degree in Business Administration, Office Management, or related field.
Experience
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At least 1-2 years experience in an administrative or office assistant role.
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Experience in logistics or delivery services is a plus but not mandatory.
Skills & Competencies
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Excellent organizational and multitasking abilities.
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Strong written and verbal communication skills.
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
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Attention to detail and problem-solving skills.
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Ability to work independently and collaboratively in a team environment.
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Professionalism and confidentiality.
Working Conditions
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Office-based role with standard working hours.
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May require occasional extended hours during peak periods or special events.
Benefits & Compensation
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Competitive salary and benefits package.
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Opportunities for professional growth and skill development.
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Supportive and inclusive workplace culture.
Why Join Fasta Delivery Services?
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Be part of a dynamic team driving innovation in logistics and delivery.
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Opportunity to develop your career in a fast-growing company.
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Engage in a supportive environment that values your contributions.